Our privacy policy

This privacy policy informs you on how we use personal information submitted to us or personal data collected by us online (using cookies). Dynamx AB (including our subsidiaries, hereinafter referred to as “we”), respect your privacy and the right to maintain control over your personal data. Our guiding principles are simple. We will be transparent about which data we collect and why.

Whose data do we process?

We handle personal data for various stakeholders. The following stakeholders are affected by us:

• Candidates (chapter 1) – People with whom we are in contact with jobs with us or with our customers. This group includes those who actively applied for a position, those who registered in our member database without having applied for a position, those who visited our website and looked at jobs and those who are potential candidates that we found through outreach activities (search).
• Employees (chapter 2) – Persons who are employed or who have been employed in our consulting activities and in our offices.
• Suppliers (chapter 3) – Contact persons at companies from which we buy services and products.
• Customers (chapter 4) – Contact persons at companies who buy our services and products.
• Potential customers (Chapter 4) – Contact persons at companies that we process for marketing purposes.
• Other stakeholders (chapter 5) – Persons who do not belong to any of the categories above but with whom we have contact for various reasons. These can be reference persons for a candidate, emergency contact for an employee (close relative) or people with whom we have contact in various forums such as salespeople from other companies where we are not a customer, people in professional networks, media contacts, etc.

How do we use and protect personal data?

Depending on which stakeholder group it applies to, we process different types of personal data for different lengths of time and for different reasons. See under each chapter how we do this.

 1. Candidates

1. What do we use your personal data for?

• Manage your application for a vacant job, which means that we can evaluate your skills – both professional, talented and personality-wise.
• Offer you jobs related to your wishes and/or your skills and to provide you with personalized offers, information or invitations that we think will be of interest to you via e-mail, digital and/or social media.
• Ongoing communication about the jobs you applied for via our website.
• Other statistical purposes, e.g. to maintain and develop the quality of our services.

2. What personal data may we collect?

• Name
• Email address
• Mobile phone number
• Skills and previous experience acquired through your CV, your LinkedIn or Facebook profile (if you registered your application via one of these channels), through interview and based on the knowledge and experience you register on your account.
• Test results, if you have taken tests as part of our open-minded recruitment process.
• Photograph, if you included one in your CV.
• Social security number, if you are a final candidate in a process, we need to be able to ensure your identity.
• In some cases, in connection with a recruitment process, we may obtain a so-called background check concerning you. This contains information about income, cases with the Tax Agency and the Swedish Enforcement Agency, marital status, driver’s license, cases with courts and any judgments. Before we collect said information, you will have to give your express written consent. Please note that the above information is not saved by us.
• Other personal data that you choose to share with us in your CV and any other uploaded documents*

* We discourage you from sharing sensitive personal data regarding ethnic origin with us; political opinions; religious or philosophical beliefs; trade union membership, information on health and information on gender. We therefore reserve the right to delete all of the above information, as well as personal data concerning people other than yourself, without your consent.

3. How have we collected your personal data?

• We have received the information from you when applying for a job and when registering in our job portal.
• We have collected the data from others – e.g. reference persons, customers and job sites such as LinkedIn and Monster.
• We have collected the data automatically when you visit our website by saving a job or chatting with us
• We have collected the data via Facebook, Messenger or Instagram by you commenting on something or asking us questions via these media.
• We have collected the data when you have emailed, called us on a matter or provided contact information in e.g. a survey that we carried out where you requested contact.

4. With whom do we share the information?

We work with recruitment and staffing, which means that we share your data with our customers when appointing consulting assignments or jobs. You will always be informed before we share information about you as a person.

We share your personal data with third-party providers that we engage to perform services on our behalf (such as technical, administrative, marketing-related or other services) when required for the purposes mentioned above. These third-party suppliers may not use your personal data for their own purposes, which we have regulated in agreements with these suppliers.

Your personal data may also be disclosed when required by law, such as the Discrimination Act or to a data protection authority.

5. What rights do you have?

Deletion of personal data
If you have registered your profile either when you applied for a job through us or if you registered to be searchable by our recruiters, you can terminate your membership at any time by delete your profile with us yourself. You do this by logging into your profile or contacting us and requesting that we delete your profile and personal data that we have collected about you. When your profile is deleted, it disappears completely and all information about you in our systems.

If you contact us and wish to have your information deleted, we will do so unless we are legally required to retain the information. See exceptions described in point 5 above.

We reserve the right to delete user accounts if we see that the account is being misused in any way. It could be that the account was created for purposes other than looking for work and being part of our professional network, or if the registered person in any way threatened our staff or otherwise behaved inappropriately.

2. Employees

1. What do we use your personal data for?

When you become employed at Dynamx AB, you enter into an agreement with us as an employer. In this relationship, it is required that we as an employer process a larger amount of personal data as we have to comply with a larger number of legislation that employers in Sweden are required to follow. Examples of these can be work environment legislation, discrimination legislation, sickness pay legislation, holiday legislation, tax legislation etc.

2. What personal data may we process?

• Name
• Address
• Telephone number
• Social security number
• Email address
• Bank account number
• Salary, pension and benefits
• Sex
• Employment history and time reporting
• Medical history
• Photographs
• Family relationship – Next of kin as emergency contact. Number of children and their year of birth if you have small children for whom you are entitled to compensation from the Social Insurance Agency
• Allergies and hypersensitivity to food.
• Information linked to your performance such as development interviews and completed courses.

Please note that the list above is not exhaustive and other data may be processed.

3. How have we collected your personal data?

• You have provided these yourself during the recruitment process and in connection with the commencement of your employment.
• The data has been generated with your employment.
• The information has come from other sources such as authorities, third-party suppliers who perform services for us (salaries) and from reference persons and customers.

4. With whom do we share the information?

If you are employed as a consultant, we share certain personal data with our customers so that they can assign you authorizations in the customer’s IT system, gain access to the customer’s premises, so that the customer can perform any security checks on you and other things that follow with the assignment. The customer in turn shares information with us regarding your performance on the assignment you are working on.

If you are employed at one of our local offices, your contact details may be shared with consultants, customers, candidates, suppliers and other stakeholders who have contact points with the service you have at Dynamx AB.

We share your personal data with third-party providers that we engage to perform services on our behalf (such as technical, administrative, marketing-related or other services) when necessary for the purpose of managing your employment. These third-party suppliers may not use your personal data for their own purposes, which we have regulated in agreements with these suppliers.

Your personal data may also be disclosed when required by law.

5. What rights do you have?

Correction and deletion of personal data
You have the right to request that we correct or delete data that is incorrect or incomplete. It can even be seen as an obligation for you to notify us if your information is incorrect, as otherwise we may have difficulties paying out wages, contacting you regarding your employment and the like.

However, you do not have the right to be deleted during the course of employment, nor within seven (7) years after your employment ended. This with reference to Swedish legislation (Accounting Act, right of pre-emption according to LAS, etc.). When you end your employment with us, the personal data that is no longer needed will be deleted, the rest will be saved and deleted automatically when seven (7) years have passed.

Access to your personal data – register extract
You have the right to access the categories of personal data we process that apply to you – via a register extract. Register extract is free of charge on one occasion a year, if you want a Register extract more times during the same year, we will charge an administrative fee of SEK 395 per occasion.

6. How long do we keep the information?

As long as you are employed by us, we will handle your personal data. When your employment ends, a large part of your personal data will be deleted automatically. However, we will need to save certain data for longer as it is required according to Swedish legislation. Your data is saved for a maximum of seven (7) years after termination of employment.

3. Suppliers

1. What do we use your personal data for?

The personal data we process concerning our suppliers is that which we need to have in order to be able to maintain our professional relationship. This may apply to personal data relating to customer managers, support functions, service personnel, the finance department or other key personnel.

2. What personal data may we collect?

• Name
• Title
• Phone number for work
• Email address for work

3. How have we collected this personal data?

• We have received the information from you.
• We have received the information from your employer or colleague.
• We have found the information on your company’s website.

4. With whom do we share the information?

Your personal data is used within our organization so that we can maintain our business relationship with you as suppliers.

If an external party were to ask for a possible recommendation about companies in your company’s industry, we may share contact details.

5. What rights do you have?

Correction and deletion of personal data
You have the right to request that we correct or delete data that is incorrect or incomplete. If you have changed positions at the company or are no longer working and if we have received a new contact person, we will see to it that this information also reaches us.

Access to your personal data – register extract
You have the right to access the categories of personal data we process that apply to you – via a register extract. Register extract is free of charge on one occasion a year, if you want a Register extract more times during the same year, we will charge an administrative fee of SEK 395 per occasion.

6. How long do we keep the information?

As long as you are an important person for us in our professional relationship, we will save your data. If it comes to our attention that your duties at your company change or that you have changed employers, the information will be deleted.

4. Customers and potential customers

1. What do we use your personal data for?

Customer : If you work for one of our customer companies, as a client or as a contact person, e.g. as an employee in a finance department, we process certain personal data in order to maintain our professional relationship, as well as live up to Swedish legislation, e.g. the accounting act and tax legislation.

Potential customers : In order to be able to offer our services to companies that do not know us, we collect contact details of key people at companies that we want to be able to contact and process for marketing purposes.

2. What personal data may we collect?

The personal data we may process concerning you;

• Name
• Title
• Phone and mobile number for work
• Email address for work
• IP address
• Notes about our collaboration and/or dialogues

3. How have we collected this personal data?

• We got these from you.
• We have received these from your employer or colleague.
• We have received these from you by visiting our website, signing up for and visiting one of our events, expressing an interest in being contacted or subscribing to newsletters regarding monitoring of the environment and information on open-minded recruitment.
• We have searched for the information on the Internet. It can be from the company’s website or on job sites such as LinkedIn.
• We have received personal data from our sister companies within the Key People Group.
• We have purchased information from external actors.

4. With whom do we share the information?

Your personal data is used within our own organization so that we can maintain or obtain the conditions for creating a business relationship. We may also share the information within the Key People Group.

We share your personal data with third-party providers that we engage to perform services on our behalf (such as technical, administrative, marketing-related or other services) when necessary for the purposes of managing our cooperation or for us to process you as a potential customer. These third-party suppliers may not use your personal data for their own purposes, which we have regulated in agreements with these suppliers.

5. What rights do you have?

Correction and deletion of personal data
Customer : You have the right to request that we correct or delete data that is incorrect or incomplete. If you have changed positions at the company or are no longer working and if we have received a new contact person, we will see to it that this information reaches us.
As the ordering contact, we cannot delete your personal data completely as your information may need to be saved in invoice documents and bookkeeping.

Potential customer :   In order for us to avoid contacting you after your deregistration, we still have to save either your name or e-mail address in a so-called blocking list. If you request to be completely forgotten, there is a high risk that we will once again find your contact details and contact you again.

Access to your personal data – register extract
You have the right to access the categories of personal data we process that apply to you – via a register extract. Register extract is free of charge on one occasion a year, if you want a Register extract more times during the same year, we will charge an administrative fee of SEK 395 per occasion.

6. How long do we keep the information?

Customer : If you, as a representative of a company, have ordered a service from us, and your name has been the reference used for the assignment in question, we will save your personal data for seven (7) years in order to comply with the Accounting Act.

Customer and potential customer : We will continuously update our database. This means that we continuously work to have an updated and up-to-date database with up-to-date and correct contact information. This will take place through contacts with you by phone, e-mail, social media and in personal meetings, but also through monitoring the environment.

5. Other stakeholders

1. What do we use your personal data for?

Under the category Other stakeholders are all individuals who are not included in any of the other categories. This group can consist of references in an employment procedure, a contact in a professional network, industry colleagues, salespeople from other companies, etc. It is therefore difficult to describe and cover exactly what we use the task for in each case. However, we make an attempt below with example groups that are probably not comprehensive.

• References in an employment procedure.
  When a candidate is relevant for a position, people are contacted who can provide information about how the candidate has functioned in another workplace. In order for us to be able to contact the reference, we need a name and phone number. In most cases, we also need to know what the person’s position is and what relationship they had with the candidate (eg manager).
• Emergency contacts/next of kin of employees.
  When someone becomes employed with us, we include a so-called emergency contact, i.e. a close relative of the employee whom we can contact if something were to happen during working hours or on commitments/trips that take place within the scope of the job.
• People who contact us on social media, through our switchboard, website (including chat) and by email.
  If you as an individual have contacted us with a question, or in another matter, we may save your personal data in order to be able to contact you later.
• Collaborators, colleagues in our industry, salespeople and key people at other companies, people in professional networks, media contacts and the like.
  We may save your contact details for future communication. We as a company must be able to save this information in order to operate effectively in the market and create relationships that promote our and other companies’ growth.

2. What personal data may we collect?

The personal data we may process concerning you;

• Name
• Title
• Phone number
• Email address
• Other personal information that you have provided to us in your communications with us.

3. How have we collected this personal data?

• We have received personal data from job seekers for reference purposes.
• We have received personal data from you personally, by email or business card.
• We have received personal data from your employer or colleague.
• We have received these from you when you have expressed an interest in being contacted or have contacted us via telephone, social media, website (including chat), info-mail or personal mailboxes.
• We have the information in our own individual networks on, for example, LinkedIn.

4. With whom do we share the information?

We distinguish between people who are in contact with us as a private person and people who are in contact with us on behalf of a company. Personal data in the first case, we are more restrictive with and generally do not share this data with anyone externally. When it comes to personal data for professionals, we are not as restrictive as sharing contacts within professional networks promotes business and company growth. Nor do we consider personal data where you represent a company to be as sensitive to privacy as personal data concerning a private person.
We use third-party providers that we engage to perform services on our behalf (such as technical, administrative, marketing-related or other services) when required for the purpose of managing contacts with other stakeholders. These third-party suppliers may not use your personal data for their own purposes, which we have regulated in agreements with these suppliers.

5. What rights do you have?

Correction and deletion of personal data
You can contact us and request that your personal data be corrected or deleted. If we have no purpose or purpose for keeping your personal data, we will delete it. In some cases, we may keep the data even though you request it, which could be if, for example, you were a reference in an appointment, in which case we will rely on legitimate interest on a legal basis.

Access to your personal data – register extract
You have the right to access the categories of personal data we process that apply to you – via a register extract. Register extract is free of charge on one occasion a year, if you want a Register extract more times during the same year, we will charge an administrative fee of SEK 395 per occasion.

6. How long do we keep the information?

References in an employment procedure
The contact details of the reference will be saved only for the candidate who got the job. We save the information and reference protocol, together with the candidate’s other documents for 24 months due to the provisions of the Discrimination Act regarding appeals against appointments.

Emergency contacts/next of kin of employees
Saved as long as someone is employed. The employee is responsible for ensuring that the information is correct and up-to-date.

People who contact us on social media, through our switchboard, website, chat and by email
Saved as long as the task is needed to enable and maintain communication.

Collaborators, colleagues in our industry, salespeople and key people at other companies, people in professional networks, media contacts and similar
Information is saved as long as it can be seen to have a purpose and purpose.

6. Legal basis

In order for us as a company to be able to save the personal data of various individuals, we must have a legal basis for this. If we have no legal basis, we cannot process your personal data. There are six legal grounds under the GDPR and four are relevant to us:

• Consent  – You, as a person, have given us your express permission to process your personal data for certain purposes about which you have been clearly informed. This should preferably be in writing. You can withdraw your consent at any time and then we must stop the specific processing.
• Agreement  – You have entered into an agreement with us. We may handle your personal data to fulfill the conditions in the agreement.
• Legal obligation  – We as a company must handle your personal data in order to comply with other legislation.
• Legitimate interest  – Our interest in processing your personal information outweighs your interest and the risk of your personal integrity being put at risk is very low.

On what legal basis do we base our processing of your personal data?

Candidates
As a member of our talent pool, our treatment is based on a legal basis Agreement.

Potential candidates
When we carry out outreach activities (search) and market vacancies and future job openings to private individuals and process personal data for these individuals, we rely on legitimate interest as a legal basis.

Employees
As an employee with us, you have an employment agreement written between us, legal basis Agreement. When you later end your employment, we must, according to Swedish law, continue to process some of your personal data for seven (7) years, then our processing is subject to a legal basis Legal obligation.

Suppliers and Customers
In cases where you purchase a product or service, you are entering into a contractual relationship, therefore we can base the processing between us and another party on a legal basis Agreement. If the agreement expires for a customer, we must, according to Swedish law, still handle certain information concerning the ordering party for a further seven (7) years after the performance of the service under legal basis Legal obligation.

Potential customers
When we market ourselves to other companies and process personal data of employees of these companies, we rely on legitimate interest as a legal basis.

Other interest groups
The legal basis for processing personal data for this group may vary depending on the respect in which our contact has arisen. In most cases we will initially use legitimate interest as the legal basis. If we see that the individual whose personal data we process falls within one of the other interest groups, the legal basis applicable to that group will apply.

7. About cookies

Personal data can be collected when you use our website and then the information about your use and which pages are visited is stored. This may be technical information about your device and internet connection such as operating system, browser version, IP address, cookies and unique identifiers. When visiting our website, various technologies may be used to recognize you and learn more about you in order to offer a better and more personalized user experience. This can be done directly or through the use of third-party technology. This can be use of e.g. cookies.

What is a cookie?

There are two types of cookies. One type saves a text file for a longer period of time, but has an expiration date. This cookie aims to, for example, tell you what is new since the last visit. The second type of cookie is a so-called session cookie, which has no expiration date. The text file is saved temporarily as long as you are inside and browsing a page, and helps, for example, to keep track of which language you want to use. As soon as the browser is closed, the text file is also deleted.

Why do we use cookies?

We use cookies to, for example, keep track of which jobs you have saved. We also use cookies to obtain web statistics. We need these statistics to further develop the website to create a better user experience. The information is not available to parties other than Dynamx AB.

In order to use our websites fully, you must accept cookies, and you do so through your browser’s settings or in the footer of your computer or mobile phone. If you do not want to accept cookies, you can turn off cookies via your browser’s security settings. However, this means that the website will not function as intended. You can read more about cookies on the Swedish Post and Telecommunications Agency’s website:
http://pts.se/sv/bransch/regler/lagar/lag-om-elektronisk-kommunikation/kakor-cookies/

8. Our contact details

If you want to get in touch with us at Dynamx AB regarding your personal data, you can send an e-mail to personal contact@dynamx.se .

At the same address, you can:

• Request to obtain a register extract, and request change or deletion of your personal data.
• Report if you suspect that your personal data has somehow come into unauthorized access through our processing or through the processing of our third-party suppliers.
• Submit comments or suggestions regarding our Privacy Policy.
• Ask questions about our processing of your personal data.

If you would rather get in touch with us by post, send your comments to:
Dynamx AB, 1006 Kamomillvägen 7, Sollentuna, 191 64 Stockholm

See more at the Swedish Data Protection Authority (IMY) about information on the Data Protection Regulation – GDPR.